TPC Member Resource Center

TPC Member Resource Center

Thank you for being a member of the DVCon China 2018 Technical Program Committee! This TPC Member Resource Center is designed to help you through the review process for papers and slides.


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Jackie McIntosh Conference Program Coordinator

Please note that submitter of the abstract is responsible for completing the confirmation form, and all draft paper requirements. Final papers and slides/poster and remaining duties are the responsibility of the speaker.

Bidding Opens

Thursday, November 30

  • You will receive exact instructions on how to properly bid on abstracts.
  • Bidding will be completed through your Navigation Center.
  • The bidding scale below is how you will rate the abstracts.
    • Bidding Scale:
      • 4 - Very family, eager to review
      • 3 - Familiar, can capably review
      • 2 - Somewhat familiar, can review but prefer not to
      • 1 - Not familiar, please don’t assign to me
  • You must bid on all abstracts.
  • If you have any questions about this process, contact Jackie McIntosh immediately.

Bidding Closes

Tuesday, December 5

  • All bids are due.
  • Be sure to bid on all abstracts.

Round 1 (Abstract Review) Site Opens

Monday, December 11

  • You will receive exact instructions on how to review abstracts and your required reviews.
  • The TPC Chair will assign required abstracts to you for review.
    • Your required abstracts are denoted by a checkmark in the “Required” column on “Your Reviews” page.
    • Should you choose to do so, you may review more than what is required of you.

Round 1 (Abstract Review) Site Closes

Friday, December 15

You have until 5PM (MST) to complete your required reviews.

Round 2 (Draft Paper Review) Site Opens

Tuesday, January 23

  • You will receive exact instructions on how to review draft papers.
  • You will also receive an email notification each time a new draft paper has been uploaded or the submitter has made new comments.
  • All communication with other reviewers will be done through your Navigation Center.
  • You will be designated as a “Shepherd” or “Other Reviewer.”
    • Shepherd: You will be the only one who communicates changes to the submitter. You will compile all feedback to send to the submitter.
    • Other Reviewer: You will send all of your feedback to the Shepherd, not the submitter.
  • While reviewing draft papers, please keep the following guidelines in mind:

Accepted abstracts selected for presentation as a poster will produce a poster for their presentation at conference AND will produce a paper for inclusion in the DVCon China 2018 Proceedings.

Feedback On Draft Paper

January 23 - February 6

You will communicate with Submitter on paper changes as needed.

  • Feedback will be communicated through the Navigation Center.
  • You will receive an email each time a new comment is submitted.
  • This process consists of collaboration between the author and the TPC member in the given time period to ensure the highest quality paper.
  • After February 27, the speaker is responsible for making any remaining changes and submitting for the proceedings.

Registration Deadline

Deadline: Monday, March 19

Registration instructions will be sent to you in February.

  • You must be registered by this date.
  • You may contact Robin Albright with registration questions.

Visa Information

Information - Visit the Registration area to learn about traveling to the US, obtaining a Visa, and how to contact the DVCon Office for an invitation letter.

Draft Slide Review Starts

Tuesday, March 13

  • TPC members who are assigned as Session Chairs will receive exact instructions on how to review slides.
  • All communication with the speaker will be done through your Navigation Center.

Draft Slide Feedback Due

Deadline: Monday, March 26

  • Communicates all slide feedback sent to the speaker.
  • Slide Presentation Template - Please keep in mind that the slides are only allowed to have the company logo on the first slide only.
  • Make sure that all slides are in 4:3

At Conference

Wednesday, April 18

  • All speakers are required to bring their slides to the conference and load them on the computers in the meeting room.
  • Please arrive 30 minutes early to ensure all speakers have loaded their slides on the computer.

Audio Visual Information

This is a list of the equipment you will find in each of the presentation rooms.

Video Projection

  • LCD projector, resolution 1024x768
  • Horizontal scan rate 15kHz - 80kHz, vertical scan rate 50kHz - 10kH
  • Computer Equipment/Software Dell D360 Latitude, DVD/CD-ROM, Dual Core, USB
  • Windows XP Operating System, Office 2007 software, OpenOffice, LibreOffic
  • Acrobat Reader
  • Antivirus software
  • Port connection for notebooks/laptops with SVGA

Audio Equipment

  • Podium microphone
  • Lavalier microphone
  • Aisle microphones for questions
  • Laser pointer
  • Speaker timer